FESPA UK Association Privacy Policy​
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This Privacy Policy should be read in conjunction with the FESPA UK Membership Terms and Conditions.
FESPA UK (Screen Printing Association UK Ltd) is a not-for-profit membership organisation for the wide format, screen, digital and speciality print industry, supporting our members to become more successful.
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Our registered office is:
​FESPA UK Association is 1 Burleigh Ct, Burleigh St, Barnsley S70 1XY, UK.
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If you have any questions about this Privacy Policy, you can contact us by email at suzi.ward@fespauk.com.
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At FESPA UK ("FESPA UK", "we", "us", or "our"), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information.
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From time to time, we may update this Privacy Policy. Please check this page regularly to ensure that you are happy with any changes. Your continued use of our website constitutes your acceptance of any updated Privacy Policy.
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FESPA UK is not required to appoint a dedicated Data Protection Officer. However, if you have any questions regarding this Privacy Policy or how we process your personal data, please contact suzi.ward@fespauk.com, and a member of our team will respond.
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By using our website, you agree to the terms of this Privacy Policy.
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1. How We Collect and Use Your Personal Data
We will only process your personal data where the law allows us to do so. This will usually be based on one of the following lawful bases:
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Your consent.
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Our legitimate interests.
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The performance of a contract with you.
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Compliance with a legal obligation.
Most commonly, we process personal data in the following circumstances.
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1.1 Website Usage Data
Like many organisations, we collect website usage data, including:
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IP address
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Geographical location
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Browser type and version
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Operating system
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Referral source
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Length of visit
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Page views
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Website navigation paths
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Information about the timing, frequency and pattern of your use of our website
This information is collected using cookies (see Section 4) and is used to monitor, maintain and improve our website and services.
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Initially, this data is anonymous. However, if you provide your personal details and consent to cookies, we may link your browsing activity with your personal information to better understand your interests and personalise your experience.
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1.2 Enquiry Data
Enquiry data refers to the information you provide when you:
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Contact us.
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Request information.
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Subscribe to our newsletters.
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Register to receive email notifications.
This information may include:
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Name
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Job title
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Company name
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Telephone number
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Email address
We use this information to:
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Respond to your enquiries.
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Provide requested information.
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Send newsletters and communications you have requested.
With your consent, we may also send marketing communications relating to FESPA UK or carefully selected third parties that we believe may be of interest to you. You may unsubscribe from these communications at any time.
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The lawful basis for this processing is your consent.
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1.3 Membership Data
When you become a member of FESPA UK or enter into another contract with us, we may collect information about:
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You
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Your business
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Your colleagues
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Your business activities
We use this information to fulfil our contractual obligations and provide the services included within your membership.
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The lawful basis for this processing is the performance of our contract with you.
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2. Sharing Your Personal Data
We may share your personal information with trusted third-party data processors where reasonably necessary to provide our services.
These may include:
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Our CRM provider
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Website hosting providers
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Application developers
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IT support providers
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Other service providers acting on our behalf
All third parties are required to process your data securely and only in accordance with our instructions.
We may also disclose your personal information where required by law, or where necessary to establish, exercise or defend legal claims.
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The lawful basis for this processing is our legitimate interests and compliance with legal obligations.
We will never share your personal information with third parties for direct marketing purposes without your express consent.
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3. Your Rights
Under UK data protection legislation, you have several rights regarding your personal information.
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3.1 Marketing Preferences
You may ask us to stop processing your personal data for marketing purposes at any time by contacting us via email.
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Every marketing email we send also includes an unsubscribe option.
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3.2 Access to Your Data
You have the right to request a copy of the personal information we hold about you (commonly known as a Subject Access Request).
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We will respond within the statutory time limits required by applicable data protection legislation.
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3.3 Correction of Information
It is important that the personal information we hold is accurate and up to date.
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If you believe any information we hold about you or your organisation is inaccurate or incomplete, you may request that it be corrected. We may ask you to verify the new information before making any amendments.
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3.4 Complaints
You have the right to lodge a complaint with the relevant supervisory authority responsible for data protection if you believe your personal information has been handled incorrectly.
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3.5 Right to Erasure
Where applicable, you have the right to request the deletion of your personal information without undue delay.
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4. Cookies
A cookie is a small text file placed on your device by a web server. The information stored within the cookie is sent back to the server each time your browser requests a page.
Cookies help websites recognise users and improve their browsing experience.
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We use:
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Session cookies, which are deleted when you close your browser.
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Persistent cookies, which remain on your device until they expire or are deleted.
Most web browsers allow you to refuse cookies. Some browsers also allow you to refuse only third-party cookies.
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Please note that disabling all cookies may affect the functionality and usability of our website.
To find out more about cookies or how to manage them, visit http://www.aboutcookies.org.uk/.
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5. International Data Transfers
Your personal information will not be transferred outside the European Economic Area (EEA) unless appropriate safeguards are in place to protect your data.
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6. Security of Your Personal Data
We take appropriate technical and organisational measures to protect your personal information against loss, misuse, unauthorised access or disclosure.
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Personal information is stored on secure, password-protected and firewall-protected servers.
Any electronic transactions between you and FESPA UK are protected using SSL encryption technology.
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Although we take every reasonable precaution, no method of transmitting information over the internet is completely secure, and we cannot guarantee the security of information transmitted online.
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7. Retention of Personal Data
We will retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting, reporting and regulatory requirements.
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When determining retention periods, we consider:
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The amount of personal data.
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The nature and sensitivity of the data.
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The potential risk of harm from unauthorised use or disclosure.
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Any applicable legal or regulatory obligations.​
As a minimum, your personal information will be retained for the duration of your FESPA UK membership.
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8. Links to Third-Party Websites
Our website may contain links to external websites.
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Please note that we are not responsible for the privacy practices or content of third-party websites. We encourage you to read their privacy policies before providing any personal information.
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9. Updating Your Information
If you believe that the personal information we hold about you is inaccurate or requires updating, please contact us by email at suzi.ward@fespauk.com